There are four steps to becoming a member of AROC:
- MEMBERSHIP FORM
To become an AROC member and participate in the inpatient and/or ambulatory data collection, or to add ambulatory data collection to an existing AROC membership participating in inpatient data collection, you need to complete an AROC Membership form:
- NEW AROC Members: please complete the AROC MEMBERSHIP FORM for new services
- EXISTING AROC Members: please complete the AROC AMBULATORY MEMBERSHIP FORM for existing inpatient services
Completed forms should be scanned and emailed to email@example.com. Once accepted by AROC you will receive an acknowledgement email and be redirected back to this page. If you have any questions about AROC or about completing the AROC Membership form, please do not hesitate to contact us firstname.lastname@example.org.
The outcome measure included in the AROC inpatient dataset is the FIM. Before you can start collecting data you will need to ensure the appropriate clinical staff at your facility are FIM trained and credentialed. AROC is the license holder of the FIM in Australia and New Zealand and can organise a FIM Master Trainer to provide a FIM training workshop at your facility if required. Contact the AROC FIM Coordinator at email@example.com to discuss cost and timing of training for your staff.
Review the AROC dataset and decide how you will go about collecting each data item. Firstly this requires an internal discussion to establish who will collect each data item and when they will be collected. This may involve form design or alteration (AROC data collection forms are accessible online). Also available is a schematic describing the AROC data collection process which you may find useful. It is also advisable that people involved in data collection watch the How to Collect the AROC Dataset video. The AROC Data Dictionary which provides detailed information for each data item is available here.
Secondly, your facility needs to decide which IT system will be used to record the data. Some facilities use their own IT system to collect the AROC data set, then generate an AROC extract data file to upload to AROC. Others use AROC Online Services Data Entry, a web based data entry system available to all AROC members. Please feel free to contact the AROC team at firstname.lastname@example.org to further discuss which option works best for your facility.
AOS is a secure, web-based service that enables staff of AROC member facilities to manage their facility’s AROC data, their personal details and FIM/WeeFIM credentialing status. AOS is intended for:
- Staff involved in the data entry or data upload of AROC data
- Staff responsible for downloading and reviewing AROC benchmarking reports
- Staff wanting to extract and analyse their facility's data
- Staff needing to become credentialed/re-credentialed in FIM/WeeFIM
- Staff planning on sitting the online FIM/WeeFIM refresher course
- Staff intending on purchasing/managing FIM/WeeFIM keys and resources.
Facilities are responsible for ensuring that no unauthorised staff gains access to AOS. To access AOS users require either an AOS username and password (AOS login) or a FIM ID. FIM and WeeFIM clinicians wishing to purchase an exam key and/or sit an exam (with or without the refresher course) can access this limited functionality of the online FIM system within AOS by logging in with their FIM ID (provided upon training in the FIM). For full online FIM system functionality or access to other AOS functions (such as data entry and data upload) users of AOS require an AOS login – please complete the following for each staff member requiring an AOS login and email to email@example.com (please note AOS account details will be supplied by return email to each individual):
- Full name:
- Facility role:
- Facility name:
- Reason for request:
- Data collection (Inpatient and/or Ambulatory):
- Authorised by:
The AOS User Manuals are available online and describe all the functionality of the AOS system.