V4 Dataset Training

AROC v4 Dataset Training Workshops

 With the implementation on 1 July 2012 of version 4 of the AROC inpatient dataset and the simultaneous rollout of the new AOS (AROC Online Services) system (which will incorporate a web-based data entry system to replace SNAPshot), AROC is providing training workshops at several central venues around Australia during June 2012.   In preparation for these events we will be running a series of training workshops in major centres around Australia during June. We invite you to register to attend the workshop most conveniently located for you.  Workshop dates and locations are listed below and can be found in the training flyer. The content of the training is listed below the workshop dates.

NOTE: for those more rural and remote members we will be staging a small number of Webinars as well – dates and times of these will be forwarded separately.  If you cannot attend a workshop and wish to express interest in a Webinar, please indicate this on the registration form.

AROC Training Workshops:

NOTE: We need to confirm numbers to the various venues please ensure you register ASAP or at latest by 8 June 2012

Location

Date

Venue

Time

Sydney, NSW 

Mon 4 June 2012

Sydney Business School – Lecture Room 2

10.00am–1.00pm

Sydney, NSW 

Fri 8 June 2012

Sydney Business School – Lecture Room 2

10.00am–1.00pm

Orange, NSW

12 June 2012

Orange Base Hospital, Bloomfield Campus

10.30am–1.30pm

Adelaide, SA

18 June 2012

Repatriation General Hospital (tbc)

10.00am–1.00pm

Newcastle, NSW

19 June 2012

Royal Newcastle Hospital

10.30am–1.30pm

Brisbane, QLD

19 June 2012

Wesley Private Hospital - auditorium

9.00am-12.00pm

Gold Coast, QLD

19 June 2012

Gold Coast Hospital Robina – HG Education Room 2

1.00pm-4.00pm

Brisbane, QLD

21 June 2012

Prince Charles - community centre auditorium

12.30pm-3.30pm

Melbourne, VIC

Wed 27 June 2012

Vic Department of Health. Room 1.02, Level 1

10.00am–1.00pm

Melbourne, VIC

Friday 29 June 2012

St George’s Hospital, Kew

10.00am–1.00pm

Launceston, TAS

Thurs 28 June 2012

Launceston General Hospital – Lecture Theatre (Level 2)

8.30am–11.30pm

Hobart, TAS

Thurs 28 June 2012

Royal Hobart Hospital

2.30pm-5.00pm

New Zealand

14 June 2012

Rehab Plus, CNS Room

10.00am–1.00pm

Link to flyer

Link to registration form (Please circulate to appropriate people within your facility or health service and ask them to complete the attached form to register their intention to attend, and return to AROC either by fax on 02 4221 4679 or email to aroc@uow.edu.au)

AROC dataset training – this is aimed at the people who actually collect the AROC dataset, the rehab unit NUM, the key therapists involved in data collection, other clinical staff. The training will go through the new dataset, introduce the new data items, highlight the changes to the dataset, and also explain why each data item is included in the dataset.

The majority of the AROC dataset has remained unchanged, however there are a number of data items that have been modified to improve the utility of the information they collect, and there are a number of new data items. One of the key changes to the dataset is that v4 will incorporate both the inpatient AND ambulatory datasets, as well as some items from the impairment specific adjunct datasets.

A v4 AROC dataset resource package will be distributed to one representative from each facility that attends the training. These packages will include items such as:

  • v4 Data Collection Forms
  • Recommended data collection process
  • Impairment code guidelines
  • SNAP class explanation doc
  • Online v4 data dictionary explanation and link
  • MDT (multi-disciplinary team) care plan

AOS training – the aim of this is to introduce current SNAPshot users (and other interested people) to the new version of AOS, the (exciting new) functionality of which is described in the appendix below. This training will be provided in the last 30 minutes of each workshop to allow appropriate people to attend this section specifically.

 

Last reviewed: 1 June, 2012

AROC thumb

ANNOUNCEMENT

TERMINOLOGY CHANGES — RESIDENTIAL CARE (AUSTRALIA)

As at 1 July 2014 the Australian Government changed the definition of residential care resulting in “low level care” and “high level care” no longer being current terminology (more details). The AROC V4 Dataset for Australia and the Australian Data Collection Forms for pathways 2, 3, 4 & 5 still have this concept in the data items “Type of Accommodation prior to the impairment”, “Interim Accommodation post discharge” and “Final Accommodation post discharge”. The ramifications of this definitional change was discussed by the AROC Scientific Clinical Advisory Committee. It was agreed that whilst AROC can’t change the V4 code set for the three affected data items mid-stream, we can introduce a new business rule that takes account of this definitional change.

New business rule for Australian facilities: All episodes admitted from or discharged to residential care from July 2014 are to be coded to residential high level care (nursing home).

NOTE: all future analyses on Australian admissions from / discharges to residential care will combine residential low level care (hostel) and residential high level care (nursing home). When the AROC V4 dataset is revised the Accommodation data items affected by this definitional change will be adjusted to include codes identifying the 4 levels of care packages at home now available, as well as residential aged care and a code identifying referral to NDIS.

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